Writing a Business Letter is not a complicated task, especially when it is not so recurrent in our daily living. But writing a business or a professional letter is a skill which you should know if you are looking for a job in the corporate sector.
You can not send a direct message to the employer or to the manager about anything official. It will not be ethical according to business ethics. In the corporate sector, people only use official letters and emails to convey their messages.
How to Properly Address a Business Letter
When you are writing a formal letter, keep one thing in mind that the attitude of the letter should be formal. You can not write a formal letter to the hiring manager or the employer in a casual tone unless you know them personally.
Writing a business letter, the suitable title to use is, if you are writing it to a man then Mr. is the right title and if you are writing it to a woman then Ms. is more appropriate then Miss. or Mrs. You should use Ms. even if you know the marital status of the lady.
Proper Way to Address a Business Letter
If you are writing a professional letter to a university or college then you can use Professor and the person who has done some kind of Ph.D. then you should address them as Doctor (Dr.). In case you don’t know about the gender of the person to whom you are writing this letter to, you can use the first and the last name, for example, “Dear Colen Smith”, which is gender neutral.
Here we present some sample business letters which you can use as a reference for writing your business letter. Other than this, we also provide samples of Informal Business Letter, Inquiry Business Letter, Apology Business Letter, and many other at Business Letter.
How to Address a Business Letter to a Company
It is not necessary that you will always know the name of the person whom you are addressing the letter to. While advertising for an interview, companies barely mention any contact names. It doesn’t affect much, but it will be better if you will try to find the contact name.
It is not even that tough job to do. If you are trying for a job in a company then you can use your contact with your friends or your colleagues to know the contact name and the best thing you can do is to ask directly to the company by simply getting the number of the reception and you can ask the name of the hiring manager or HR.
A business letter writing skills will not only help you while you are seeking for a job but it will also be helpful when you will be hired. Once you enter in a corporate world, you should get used to the way and ethics. You can not talk or message anyone casually in your office unless they are personally known to you. Here you should know how to write a professional letter.
