A business letter is a formal letter and that is why it is written in a formal tone and attitude. Here are all the important Parts of a Business Letter that should be specifically used in a formal letter. You should know the exact motive of writing the letter.
When you are composing a business letter, keep one thing in mind that the person who is reading this letter is a busy person and he or she is in a hurry. So, the letter should be short and it should specify the exact motive of the letter. The letter should be written in a way that the reader should identify your purpose of the writing of the letter in the very beginning.
7 Parts of a Business Letter
So now, let us talk about the seven parts of a formal letter. Like any other official letter, a business letter will also start with the date when it is written. Never forget to mention the date on which you have written the letter. It will help you and the other person for future instances.
The next thing in a letter that you will mention is the address. The reader should know where he or she is getting the letter from. Otherwise, the reader will not be able to give you any reply as he or she will not know to whom and where the letter he should send.
Then you’ll start the letter with a salutation like ‘dear’ or the name of the person to whom you are writing this letter to. After that, you will give a brief introduction. Keep it as short as possible. And after giving the introduction you will start writing the body of the letter. Keep the letter short and smart. And by smart means to the point. Coming to the end of the letter, give a short summary of the letter and close the letter with a signature. These are the seven basic parts of a business letter.
Essential Parts Of a Business Letter
The first essential part of a business letter is the heading which consists of the address of the sender. Some companies use a letterhead on which the address and the logo of the company are mentioned. If you do not use letterhead then you should write it in the letter.
As I mentioned before that you should never forget to mention the date of the letter. Then you should write the inside address which the address of the person who is receiving the letter. Then you will write the salutation, then the body of the letter and the close it with the signature. These five things are the most essential things you should never forget while writing a business letter.
Optional Part Of a Business Letter
There are some elements which are not so important when you are writing a business letter. Such as the attention line. Attention line is a line in which you address the recipient in your letter. You may or may not add this in your letter. The reference line is another thing that is optional and up to you that you want to write it or not. A reference line is an indication to the reader about the motive of writing the letter. These are some elements that you can write as per your situations.
